Preparing Your Operations For Digital Transformation

For any business, it takes plenty of resources and effort for operations digitalisation, especially when they have limited IT capabilities. There’s also extensive progress in the digital field that even the most adept corporations have trouble keeping up.

As per the latest statistics, 9 out of 10 businesses believe they need substantial changes in their business model to stay economically viable in 2023. Most of those changes concern digital transformation and the practical technology that goes with it. If you need help with your initiative, this is just the guide you want to read.

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What Is Digital Transformation?

According to IBM, digital transformation means taking a digital-first approach that best benefits your customers, business partners, and employees. It involves changes within the hardware, software, and training that suit all personnel.

Often, the focus is on making the data flow quicker and more securely. The firm strives to integrate AI, hybrid cloud systems, automation, and other related technologies to increase efficiency. However, experts recommend a thorough analysis before actually employing a technique. Such technologies are pretty expensive to install and maintain.

Critical Areas in Operations That Will Benefit From Digital Transformation

The initial investment may be considerable, but successful operations digitalisation can bring about several advantages in various areas. Let’s look at the critical ones that benefit most significantly from it.

Business Process

If you wish to make the most of your business activities, you need impeccable control and an efficient flow of information from all your assets. With a digital transformation, you can have not only a reliable and accessible database but also the capability to filter the information that’s not relevant.

For instance, consider that you have an assembly line with both welding and machining stations. If you wish to separate the precision issues for a product, you can manage the defect probabilities for both stations separately. Thus, it becomes more convenient to determine which stations require more thorough maintenance, saving you resources from the others.

Business Model

Digital transformation is only effective if your business model is compatible with it. While almost any kind of enterprise can implement operations digitalisation, the difference in their approach determines whether you qualify for the government grants.

You can manage your organisation’s database from anywhere with digital assets like cloud storage and remotely hosted servers. Sales statistics have become more accessible, and you can create reports much faster without pulling too many staff from their duties. You can avail yourselves of a consultancy to maintain a balance between finances and functionality. Why not connect with Qbasis for the same?

Organisational and Cultural

For any changes to take effect, your employees must accept the methods in your digital initiative. They should be comfortable using that technology and believe it’s for their betterment. Moreover, some personnel may need to be more tech-savvy, and you may have to organise training to get them up to speed.

In addition, you need to cultivate a culture where they’re comfortable analysing the data from the system and sharing their inputs without the fear of prosecution. Another aspect is promoting eco-friendly technology. Suppose you wish to employ an access control system that coordinates with warehouse management. In that case, you need to ensure that the system is not collecting your employees’ personal data.

Preparing Your Operations for Digital Transformation

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Before introducing the relative technology on-site, you must face a few facts beforehand. According to data from McKinsey, over 70% of all businesses need to accomplish their operations digitalisation within a specified time.

Therefore, you must consider a few criteria and prepare your business to adopt the changes. Those include, but are by no means limited to, the following.

Update Your Business Model

Your company’s digital transformation should align with its long-term goals. You don’t want to install the technology that only gains you quick profits, but the maintenance and upgrades far outweigh its benefits in the long term.

You may have to modify the initial strategy for your business model. Take the case of Netflix. It started as a rental and delivery service but replaced brick-and-mortar stores by changing its modus operands to video streaming.

Prepare Your Teams To Embrace Operations Digitalisation

You must set practical expectations for your staff to embrace digital transformation. Any augments you put in place should increase their efficiency in doing their jobs instead of intervening or outright replacing them. Contactless access control systems constitute an excellent example.

Furthermore, you don’t want to implement a large-scale transition in a single step. If you have a substantial process change, it helps to apply the measures gradually, allowing the employees to adapt to it.

Select Technologies That Fit Your Process and Culture

While updates to the business model are critical, they shouldn’t override what your business stands for. That’s a significant reason why many large-scale manufacturing hubs wait to adopt renewable energy. The reduced power capacity can affect their capabilities, and they can come up short on lucrative contracts.

Moreover, consider how your audience may react to you shifting your operations to that digital sphere. You can look at the example of Ubisoft when they tried to introduce NFTs through a program called Quartz in Ghost Recon: Breakpoint. On paper, the initiative seemed quite promising, but their customer base was furious about unlocking in-game gear that had no real-world value. As a result, the company had to backtrack on millions of dollars of infrastructure in the following years.

Offer Learning Opportunities

As mentioned earlier, training is an essential part of operations digitalisation. You can introduce the new technology to the staff and ask if they are unfamiliar with it. When the whole organisation is trained, they can utilise the system to the best of their abilities. They can also switch up and take the post for another employee when they’re on leave.

An efficient way to implement the system quickly is to create incentives for teammates. They’re far more likely to receive training from someone they know than an outside instructor. You can also plan the training sessions according to batches within the working days. That way, the overall operations remain unhindered.

Collect Results and Feedback

As digitalisation progresses, gaining relevant results and feedback is essential, particularly from floor-level employees. Of course, your IT department may praise the system since it means streamlining work for them.

Even a tiny crease in the system can magnify as more processes automate. A visitor management system with a 5% failure rate allows hackers to magnify that exploit and gain undue access to the premises.

Outline Success and Evaluate for Process Optimisation

The digitalisation process is an evolving one. Once you’re comfortable with the current trajectory, you can compare the perks and flaws to proceed further. It is best to observe the latest trends closely and evaluate them in safe environments before considering them for your enterprise.


Digital devices are only set to progress further, with VR and cloud technology becoming more accessible. We hope this guide helps you successfully transform your business for the better. For the best quotes on the latest tech, be sure to check out Qbasis.

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