Why Do We Need Watch List in Every Visitor Management System Applications?


  • Learn the importance of integrating the Visitor Management System Application
  • Know the functions of Watch-list features

The traditional visitor management system comprises logbooks or sheets of paper wherein a visitor writes down his/her name, their purpose, who they’re there to see and the time of their visit. But, what happens if they turn out to be unwelcome guests, and what if they create a scene or crime in your vicinity?

It becomes harder to determine who should be in your vicinity when you have a large and wide building as it swarms with people.

It is a good thing that the automated visitor management system (VMS) has a feature that prevents unknown visitors on the side. One of VMS’s features is a watch list, which can identify and prevent access to uninvited guests in a facility. Once the individual on the watch list tries to go into the vicinity, security personnel will immediately be notified. This feature of VMS is valuable whether a hospital, office setting or school uses it.

How does VMS watchlisting work at the hospital?

A member of the fraternity goes to the hospital due to hazing. Later in the afternoon, a man presents his National Registration Identification card for scanning.
However, the system flags out that he belongs to the system’s watch list. Whether his visit was a pure act of concern or he is one of the frat members who beat this man to death, we will never know.

Nevertheless, it is better to be safe than sorry.

Then, how about in the common company reception areas?

An employee of a competitor company walks in and waits until the receptionist is preoccupied so he can bypass the registration. He then proceeds to the area of the research and development team. He is quite familiar with the facility as he has been there before. The intruder observes and tries to take in anything that may be helpful in their company. Then, he went out without anyone noticing that an employee from another company had already stolen some ideas.

The Visitor Management System is also ideal for graduate school.

Seeing this scenario that a wife puts a restraining order on his husband as he used to hit her and their children. With this, the husband includes on the school’s system watch list. So when he tries to log in and picks up his children, security immediately prevents him from entering the vicinity.

The scenarios above show how watch list features are important. The feature is not only limited to the scenarios mentioned but is applicable to anyone unknown in your building.

To know more about Qbasis VMS’ features, click here.

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