The Benefits of using QR Code Integration with VMS


  • Types of QR Code
  • Advantages of QR Code Integration into VMS

QR Code also stands for quick response code. It is a two-dimensional type of barcode that contains various information. Moreover, it can be quickly scanned and accessed with the help of a mobile device. A QR code stores up to 4296 characters, and it can include internet addresses. Other uses of QR codes include: 

  • Mobile payments
  • Check-ins
  • Marketing

However, there are other industries where QR code integration can be quite useful. For example, using it for the hospitality industry or even building security systems provide a lot of benefits. Aside from safe check-ins, QR code integration can also provide information, efficiency and organisation. In this article, we will discuss the types of QR codes, their advantages and how to use them correctly. 

Types of QR Codes

Static QR Code

A static QR code refers to a QR code that has fixed information. The information within the QR code is directly encoded within the code itself. As such, the information delivered every time someone scans the QR code is the same. If the information needs to be changed, then the QR code should be changed as well.

Dynamic QR Code 

A dynamic QR code is primarily used for redirection. Unlike a static QR code, the information is not within the code itself. So, it simply transfers you to the true location of the information. For example, the dynamic QR code redirects you to a website to communicate the necessary information. People update information on websites depending on their needs. Thus, the information in the dynamic QR code also changes without affecting the QR code itself. 

Advantages of QR Code Integration into VMS

Visitor Registration

Visitor registration becomes safer, easier and faster with the use of a QR Code. There are several ways to use QR code integration with a visitor management system to improve visitor registration. Firstly, people can scan the QR code, which will redirect them to a website where they can input information such as their name and contact details. This information can then be saved in the database of the VMS. Another option for building security is to provide people with their own QR code. The building can then be equipped with QR code scanners that can scan the QR code of visitors for check-ins. 

Contact Tracing 

The pandemic pushed people to come up with ways in order to stay safe. Contact tracing continues to minimise the spread of the virus, and QR codes have been instrumental in their success. With QR code integration, people can simply can a QR code with their smart device so that their location can be traced. In the event that one of the individuals at that location test positive for COVID-19, people in that place will be notified. Their contact details and meeting information will be used to send them a notification that they may have been exposed to the virus.

Enhanced Security 

A well-designed Visitor Management System is your first line of security for employees, guests, and even data. With QR code integration, you can be certain that only people permitted to enter your building are there. They can swipe, scan or enter through turnstiles, elevators and offices with their QR code. This is highly important especially during a pandemic, as there are also health risks posed by the arrival of unexpected or unwelcome visitors.


QR code integration can help you cut back on cost and reduce your impact on the environment. Paper printing costs a lot of money, and if you need to make changes to some documents, you reprint the whole thing. However, if you have dynamic QR codes, you simply have to edit that data where the QR code redirects people to. You don’t even need to reprint the QR code either! 

Additionally, QR codes remain scannable even if it incurs any damages by up to 30%. This makes it more durable than a barcode, especially when your industry may subject it to constant wear and tear. 

SMS or Email notifications

Pre-registration before entering the premises of the building can be beneficial for security. Emails and SMS notifications can be sent to visitors to welcome them before they arrive at your building. These emails and messages can also contain customisable information which can ask them to complete pre-registration and screening processes. The same can be done for employees and contractors who need access to the building. If they meet all the criteria and do not pose any safety or health threats, then a QR code can be sent to their devices for easy check-in. Otherwise, access to the premises will be denied. 

Parking Security

QR code based car parks are also becoming a trend. A study shows that QR code integration can be quite useful for decongesting the spaces in mall car parks and improving smart parking. A user can reserve a parking space and pay for the first hour via PayPal or other e-wallet account. After the payment, a QR code will be sent to the user so that they can enter their parking space. Before the user exits the car park, they can pay for the rest of their balance through PayPal should they exceed one hour. Then, once the user pays the balance, they get a new QR code, so they can exit the car park. 

QR codes have a variety of uses. And, they have proven to be very versatile, durable and useful. Further, they improve efficiency, organisation and now, security. There is a lot you can do with a QR code integration into your VMS. It will not only make your building safer, but it will also improve guest experience and employee satisfaction. However, while generating QR codes can be simple, making it work with your visitor management system may require the help of an expert. To learn more about QR codes and maximise their benefits, you can check out the Qbasis website or get in touch with us today!

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