How do Qbasis Helps Organisations be a PDPA Compliant?


  • Qbasis VMS has an audit trail of all the application’s database record changes
  • Only collects the last 3 digits + 1 Alphabet of the National Registration Identity Card (NRIC)
  • Provides a scheduled backup to secondary storage
  • Ensures that cloud computing services used are reputable

Security being PDPA compliant gives importance in cyberspace these days. When we say security, it is more than the protection of logical access instead of physical access. Proper collection of personal data gives security from fraud and any other cyber attacks.

How does being PDPA compliant benefit your company?

Unique identification of data includes passport number, account number, full name, NRIC and the like, which can discreetly identify an individual. Because of this, the government constructs many data privacy guidelines to protect an individual’s information from illegal access and modifications.

In reference to this matter, one of the recent mandates of the Personal Data Protection Act or PDPA allows legitimate business processes to collect and use personal data as long as the company complies with the guidelines.

Furthermore, though Singapore is quite far from Europe, General Data Protection Regulation (GDPR) still applies in the regulations of the country. Its goal is to protect citizens’ information wherever they are, and companies that will go against this will be accountable.

Steps in following data privacy rules.

To comply with data privacy acts, here are the fundamental guidelines for compliance in collecting your guest’s personal information.

First, identify where you host your website and application.

Second, understand the features and functions of your website in order to know its resiliency.

Then, find out how your software vendor supports data governance.

How Qbasis is different from other vendors?

Speaking of software vendors, there are a lot of visitor management system (VMS) developers in the market, but Qbasis get its head in the game with its PDPA-compliant software. Qbasis VMS has an audit trail of all of its database record changes and timestamp of any modification or deletion. Then, it only collects the last 3 digits + 1 Alphabet of the National Registration Identity Card (NRIC) for authentication and verification. So, if there is any system breach, hackers can only get unuseful data, and they can only acquire data with no value.

In addition, Qbasis’ VMS also provides backup schedules for secondary storage. Thus, the organization is secure, and it can still operate even if there are ransomware attacks.

In terms of functionality, we conduct security and penetration testing before launching our product and ensures that the server and network security are safely configured. If VMS was deployed on the cloud, we certify that the cloud computing services are reputable.

Qbasis, together with the organisation, can protect personal data from unauthorized access and misused, thus maintaining the confidentiality and integrity of data.

For better business continuity, we advised the organization to keep track of all its data, implement security controls to prevent breaches and then establish a disaster or incident response plan to prevent data loss.

To learn more about Qbasis VMS’ features, click here.

Qbasis Logo

Supercharge your business with Qbasis’ Smart Management Solutions


Qbasis Pte Ltd

+65 6908 5980

8 Ubi Road 2
Zervex #08-03
Singapore 408538